Comat's Case study - Education

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Education

Case Study - Education

The Challenge

The wing of a State Government department that aims to provide useful and relevant education to all children of the age group 6-14 needed accurate, complete and validated data available in time. The data collected was to be used for Planning, Monitoring, Starting of EGS centres, identifying areas with less schools and starting new ones. A survey conducted earlier suffered from certain short comings. Data was consolidated manually at habitation level and then computerized leading to delay in processing and errors in consolidation. “Data granularity” was a significant problem since it was at habitation level leading to difficulty in validating and updating data and impossibility of individual child based intervention.

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The Solution

We at Comat had to depart from the past practice in a big way. We introduced a simple one page data capture format. Cut down on time usage by imparting training through teleconferencing. ICR technology was deployed for scanning and processing.

The resultant figures were mind boggling. 10.2 Million forms were scanned, ICR-ed and Verified in 15 days, which meant that in a day we processed over 650,000 forms. Taking it further, approximately 7.7 forms every second for 12,96,000 consecutive seconds.

It took us 50 High-Speed Scanners, 300 Computers and 10 Server Clusters working in 3 Shifts. All this was accomplished in 5 weeks at a cost well within the budget implications of the department. A task force was constituted that manned multiple workshops at State and District level to simplify formats without losing information. Master data including habitation list was created and validated at CRC/Block and District levels. Number of house-holds/families in each habitation/ward identified. 200,000 teachers were trained through regular and teleconference modes using multi-media technology.

To make the whole project truly reach out to the masses; awareness campaigns were created for Newsprint, Radio and TV. We incorporated appeals by Ministers/Political leaders/Famous personalities and set up a 24 hours Help desk setup during the survey process.

The Package

The total package finally ensured that data collection was through with all habitations and we reached 100% of the children. The quality standards ensured that the granularity was at individual child level and the data was objectively verifiable. It allowed tracking and planning at the individual child level with options to dynamic slice and dice of data.

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By design the entire package is scalable. Data mining tool to be deployed at all BEO offices, linking to DISE and EMIS. Data update can be taken up at Gram Panchayat level where the list of children is maintained at habitation level as a Village Education Register. The same will be updated online using the proposed Rural Digital Services (RDS) Kiosks and transmitted to State Data Center. Data Extracted for discussion as well as Corrective and Preventive action at “Gram Sabha” meetings. Key Issues escalated automatically to BEOs. Data sharing facilities include, Selective Access to data on State Data Center to all stakeholders, regularly updated reports and views on the portal, custom data extracts for other departments as required, transparent access to updated data to public at large.